We respect the privacy rights of individuals and are committed to handling personal information responsibly and in accordance with applicable law. It is important that you read all of this Notice (the “Notice”) carefully as it sets out how Trend Micro ("the Company", "we" or "us") (excluding its EU entities dealing with EU registrants which are governed by a separate EU-Notice) handles your personal information when you apply for a job or other role with us and the rights you have in connection with that information. The term "applicants" is used in this Notice to refer to anyone who applies for a job role, or who otherwise seeks to carry out work with or for us (whether on a permanent or non-permanent basis). The term “registrant” is used in this Notice to refer to anyone who creates a profile on the platform.
If you are in any doubt, or have any comments or questions about this Notice, please contact us using the contact details set out at Section 8 below.
Information that we collect automatically
You can visit the recruitment section in your region on our website and search for jobs without providing personal information here.
However, we do collect certain information automatically from your device when you visit our Website. For further information, please see the privacy notice that applies to the use of our Website www.trendmicro.com/privacy.
Personal Information collected from you
The types of personal information we collect and process when you apply for a role or create a profile with the Company (and during our recruitment process if applicable) includes (but is not limited to):
As a general rule, during the recruitment process, we try not to collect or process any of the following: information that reveals your racial or ethnic origin, religious, political or philosophical beliefs or trade union membership; genetic data; biometric data for the purposes of unique identification; or information concerning your health/sex life ("Sensitive Personal Information"), unless authorised by law or where necessary to comply with applicable laws.
However, where required we may need to collect, or request on a voluntary disclosure basis, some Sensitive Personal Information for legitimate recruitment-related purposes, for example:
You may provide, on a voluntary basis, other Sensitive Personal Information during the recruitment process.
Personal information collected from other sources if required for the role
(in each case, where permissible and in accordance with applicable law).
We collect and use this personal information and Sensitive Personal Information primarily for recruitment purposes – in particular, to determine your qualifications for employment and to reach a hiring decision. This includes assessing your skills, qualifications and background for a particular role, verifying your information, carrying out reference checks or background checks (where applicable) and to generally manage the hiring process and communicate with you about it. We also use it to assist in organisational planning and to comply with legal obligations (more fully set out below).
If you are accepted for a role at the Company, the information collected during the recruitment process will be used to assist with the process of on-boarding (including establishing systems access and preparing for induction), will form part of your ongoing staff member record and will be processed in accordance with our Staff Privacy Notice.
We take care to allow access to personal information only to those who require such access to perform their tasks and duties, and to an individual in one of the Trend Micro group companies or third parties who have a legitimate purpose for accessing it. Whenever we permit a third party to access personal information, we will implement appropriate measures to ensure the information is used in a manner consistent with this Notice and that the security and confidentiality of the information is maintained.
Transfers to individuals in one of the Trend Micro group companies
We may transfer your information to an individual in Trend Micro affiliate outside of your home country where the recruiting manager is based in a different country.
Transfers to third party service providers
We may make certain personal information available to third parties who provide services relating to the recruitment process to us, including:
For a full list of providers relevant to your specific application please contact Trend Micro Recruitment Personnel in your region.
These service providers may change over time but we will always seek to ensure that any third parties who handle your personal information or Sensitive Personal Information will do so in a manner consistent with this Notice and in accordance with applicable data protection law. For further information about our service providers and partners, please contact us using the details set out at Section 8 below.
We may also disclose personal information to third parties on other lawful grounds, including:
In some cases, the sharing described above may result in your personal information being transferred internationally. These countries may have data protection laws that are different to the laws of your country (and, in some cases, may not be as protective).
Specifically, our third party service providers operate around the world. This means that when we collect your personal information we may process it in any of these countries.
However, we have taken appropriate safeguards to require that your personal information will remain protected in accordance with this Notice. These include:
Our legal bases for processing your personal information as part of the recruitment process include:
You can choose not to provide personal data to us. However, unless otherwise indicated, where we request information from you, it is necessary to comply with a legal requirement or to consider whether to enter into an employment relationship with you (or to enter into such relationship).
If you have questions about or need further information concerning the legal basis on which we collect and use your personal information, please contact us using the contact details provided in Section 8 below.
Personal information will be stored in accordance with applicable laws and kept as long as needed to carry out the purposes described in this Notice or as otherwise required by applicable law. This means your personal information (and Sensitive Personal Information) will be retained
For registrants who have not applied for a role:
You may have the right to exercise control over your personal information under the laws that are applicable in your country. These rights may include:
We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.
Please address any questions or requests relating to this Notice to your local HR department or the contact detail below:
North America and Latin America Region
Trend Micro Privacy Program
Trend Micro Incorporated
c/o Legal Department
225 East John Carpenter Freeway